Manage staff, personas, and tags

Maintain the staff roster

Settings → Staff grants News Desk roles to existing website usernames. The role determines access; the display name is the friendly desk label. Payroll manager is a separate editor permission.

• ✓ Use the exact main-account username.
• ✓ Choose Contributor or Staff Author for most writers and production helpers.
• ✓ Reserve Editor for people who can publish and manage coverage feeds.
• ✓ Reserve Admin for people who manage credentials, staff, content types, and desk-wide settings.
• ✓ Deactivate people who leave; review their open assignments before removing the main account.

Manage personas

A persona is a branded WNY Athletics desk voice used for bylines and AI-assisted recap rotation. It is not a login and never produces a payable.

1. Use a clear desk name

   Choose a name readers can recognize as a coverage desk voice. The slug becomes a stable identifier; avoid changing it after integrations or exports use it.

2. Add honest voice notes

   Describe tone, pacing, vocabulary, and coverage focus. Do not invent a biography or human credentials.

3. Upload an approved avatar

   Use JPG, PNG, or WebP within the displayed size limit. The public persona page may show it.

4. Set sport affinities and rotation weight

   Sport affinities guide recap assignment. Weight controls relative rotation; zero keeps the persona available for manual assignment but out of automatic rotation.

5. Retire instead of delete

   A referenced persona cannot be deleted. Retiring preserves historical bylines and removes it from active use.

Manage tags and groups

Tags connect posts to sports, teams, sections, content collections, filters, and the public coverage rail. Groups organize that catalog so writers can find the right labels.

1. Search before creating

   Check common abbreviations, school variants, and existing groups. Duplicate tags split public archives.

2. Use a stable slug

   Slugs power URLs and integrations. Archive a tag rather than reusing its slug for a different subject.

3. Choose listing placement

   Content type and subcategory chips affect how a tag appears in public listing filters.

4. Pin only useful coverage-rail items

   The header rail is scarce space. Pin the sports or collections readers need now, then order them deliberately.

5. Build groups for staff usability

   Sport dropdown groups and parent/child groups keep a large tag catalog navigable without changing the public meaning of a tag.

Monthly maintenance

• ✓ Deactivate staff who no longer work the desk and reassign open posts.
• ✓ Review editor and admin roles for least-privilege access.
• ✓ Retire unused personas and confirm active voice notes still match the brand.
• ✓ Review persona rotation so one desk voice is not overused.
• ✓ Archive duplicate or obsolete tags without changing slugs on live archives.
• ✓ Update the public coverage rail for the current sports season.

Frequently asked questions