Several teams, entered together
Enter your teams in one pass with shared contacts, then set each team’s own division, name, and code. You are not filling in the same club director four times.
For club directors and coaches
Enter the club once. Then just show up.
Registering four teams should not mean filling in the same coach and director four times, and finding out about a court change should not mean refreshing a group text. You enter the club in one pass, and everything after that comes to you.
Following your teams needs no account. Registration asks for your contact details because that is who the organizer notifies — nothing else.
Register the club
Entries are open
One pass, several teams, shared contacts.
A single team registers itself in a couple of minutes. A club enters several teams together — the contacts you share once, the division, name, and code per team — and finishes with a printable confirmation for your records.
WNY Athletics keeps the fee record — what your entry costs and whether it is unpaid, partial, paid, or refunded. It does not take card payments. You pay the organizer the way that organization already collects money, and an administrator records it, which is what moves the status.
Contacts by role
Coach, director, captain, and other contacts attach to each team individually. That is exactly who a schedule change reaches later, so it is worth getting right at entry.
The team code, if the organizer asks for it
The USAV or AAU team code can be hidden, optional, or required — the organizer sets it per tournament, so you only see the field when it matters.
What the entry costs, and when
Each division has its own early, regular, and late windows, each with its own open and close time and its own fee, and the organizer can add a late surcharge. The division fee is authoritative, so a free division is genuinely free.
Approved, waitlisted, or pending
The organizer approves or waitlists each entry as it lands. The results panel and the confirmation email carry each team’s division, entry fee, and payment status, and every contact you listed gets their own copy rather than a shared digest.
The club is entered, and every team carries its own contacts and its own status.
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Register your team
Who hears from the tournament
Between entry and game day
The people you listed are the people who get told.
Notifications are not broadcast to an event-wide mailing list. When something moves, the organizer previews who it affects and sends to them — which means your contact details are the whole mechanism.
Each team carries its own contacts
A club with four teams has four sets of contacts, so the under-14 coach is not reading about the under-18 court change.
Fix it at the desk
A contact that is wrong or missing can be added, edited, or removed at the check-in desk while you are standing there — you do not have to re-register to correct an email address.
Your details survive the event
Contacts belong to the organization rather than the single tournament, so a club that comes back next season is already known rather than re-typed.
Email, and text where the organizer has it configured
Messages go out by email. Where the organizer’s deployment has text messaging configured, a short SMS goes alongside it; where it is not, only the email sends.
The court change reaches the coach who needs it, not the club’s whole address book.
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Get help
The schedule and its changes
From publish to the last match
One schedule, and it tells you when it moved.
The schedule you are reading is the same record the director is editing. Before it is published the public pages say so plainly rather than showing you a plan that is still being built; after it is published, a change to your matches comes to you.
Nothing is promised before it is published
Until the organizer publishes, a team page’s schedule tab says the schedule has not been published yet, and pools show standings and team lists without match cards. You are never reading a draft by accident.
A change comes to the teams it touches
When the schedule changes, the notification is scoped to the teams and staff affected. The organizer sees the exact message and the recipient list before it sends.
Republishing shows what moved
Publishing snapshots contest times and courts, so a republish produces a diff of exactly what changed — which is why the message you get describes the actual change.
Announcements without an inbox
A dismissible banner at info, warning, or urgent level appears on the public pages, so “courts one and two are running thirty minutes late” does not need to become an email.
Live, without refreshing
Badges, scores, and standings refresh on their own from a batched public read, so the phone in the stands and the laptop at the desk agree.
You stop screenshotting the schedule, because the schedule is current.
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Read schedules and brackets
Follow your teams
All weekend
Every team you brought, from one page.
A club director does not want four bookmarks. Star the teams you care about and they stay pinned on the tournament’s front page, alongside a club view that answers the only two questions anybody asks: who is next, and how are we doing.
Find the team
The team directory is searchable, including by staff name, so you can find a team when you know the coach and not the roster number.
A club page, not four team pages
A club view collects your teams with each one’s next match and record.
Star it and it stays
Following pins a team in that browser. It is a local convenience — not a profile, not a subscription, nothing to sign up for and nothing to sign in to.
The team page answers the rest
One page carries a team’s schedule, work duties, results and record, venues, and roster — the questions parents ask you, answered without you.
A link that survives a rename
The tournament’s public link keeps resolving even if the organizer renames the event, so the link you sent your parents in March still opens in June.
Lost the link?
Paste the public link, or type the organizer’s code in org-slug/tournament-slug form, and it opens. Tournaments are deliberately not listed in a public directory — recovery needs both keys, so nobody can browse an organization’s events.
The club follows itself, and the questions stop routing through you.
Getting there and reading the day
Tournament weekend
Work duty, the calendar, and the way to the gym.
The practical half. Where to be, when to be there, which matches you are working, and what to hand the parent who has asked three times.
Work duties are on the schedule
A team’s work assignments sit alongside its matches, so the pool’s work rotation is something you read rather than something you reconstruct from the pool sheet.
Add it to a calendar
Once the organizer publishes, a team’s schedule is available as a calendar subscription carrying the venue as the event location. Before publish the feed is deliberately empty — nothing is promised early.
Directions and sharing
Each venue carries directions, a share control, and a QR poster you can print for the club table.
Print the pool sheet
The pool sheet and the single-elimination bracket both carry a print button on the public page, and the printed pool sheet adds blank score lines and page breaks for the scorer’s table.
Scoring your work match
If the organizer asks your team to score a match, they hand you a short PIN for that one contest. No account, and the PIN opens that match and nothing else.
The board at the front desk
A court monitor shows now and next, one card per court location, with a kiosk layout and a clock — the screen you point a parent at instead of answering again.
Your team knows where it is playing, where it is working, and how to get there.
Documentation for coaches and teams
The written version, when you need the detail.
Seven articles covering everything a coach, a team, or a parent can do — all of it without an account, except entering the team itself.
A tournament has four seats. This is one of them.
For tournament directors
The whole event from your seat: entries, format, schedule, staff, game day, payroll.
For officials & scorekeepers
Availability from your own link, and court-side scoring from a PIN. No account for either.
Live tournament experience
Find the team, follow the day, watch it live. Nothing to sign up for.
And if your club runs its own event
The other side of the same record.
Clubs that host as well as enter run the whole event on this — entries, format, court schedule, officials, game day, and payroll. Access is arranged by a person rather than a signup form.